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Accounts

Accounts Department
Duties
F.A. & C.A.O. (Sh. Dawa Chhering)

He is the overall incharge of Accounts Deptt. His contact Nos. are: 2306239 (DOT-Office), 2302490 (DOT-Residence), 6100 (Railway-Office) and 6101 (Railway-Residence).
 
Dy.FA & CAO-I, Smt. Jaswinder Kaur Chawla

Dy.FA & CAO-I is the Administrative controlling officer of Store Bill,Store Finance,Establishment ( GAZ/Non-GAZ)Store Accounts & Inventory Control, PF & Pension ,Inspection & Co ordination. The Officer is   responsible  for work    pertaining to these sections. Her office is situated in Admn. Building of DMW/Patiala and her residential is 38, Sahib Enclave, Backside Urban Estate Ph-I,Patiala.  

Sl.
No.
Name of Sr. AFA/AFA S/Sh./Smt.
Section
Name of Section Officer S/Sh/Smt/Telephone no.
1.
Reena Katyal, Sr. AFA
6048
Store Accounts & Inventory Control
 
Inspection
Stock Verification Section
Ramesh Kumar – 6072
Sunita Rawat
 
Satish Kaul / 6042
Anil Mittu
Ram Nath               6108
Vijay Kumar
2.
V.B.L. Sharma, Sr. AFA
6060
Books & Budget
Sandeep Mehta 6078
Ramesh Chand 6080
3.
Arun Kumar Sharma,
Sr. AFA - 6052
PF & Pension
Estt/Gaz
Estt/Non Gaz
Hardev Singh – 6060
Shiv Kumar – 6092
Varinder Kaur
4.
Sudesh Kumar, Sr. AFA 6054
Store Finance
Ranjit Pall Takkar – 6040
5.
Raghubir Choudhary, AFA 6064
Store Bill
Jasbir Kumar – 6090
Paramjit Kaur Saini-6088

 
Dy.FA & CAO-II, Sh. Ramesh Lal

Dy.FA & CAO-II is the Administrative controlling officer of Administration, Efficiency, Work shop Accounts Finance (Works, Establishment & Misc), Expenditure. APIO/Accounts under ITR act/2005 QU incharge of ISO/9001-2000, 14000-18000 (OHSAS). He is responsible for work pertaining to these sections. His office is situated in Admn. Building of DMW/Patiala and his residential address is , H.No 1187, Phase-II Urban Estate Near Gurudwara/Patiala ,His contact Nos. are: 2306228 (DOT-Office), 6104 (Railway Office).
 
Sl.
No.
Name of Sr. AFA/AFA S/Sh./Smt.
Section
Name of Section Officer S/Sh/Smt/Telephone no.
1.
Rama Kanta Sharma (AFA)
Finance Works, Estt & Misc
Surinder Kumar , 6096
Shadi Lal – 6098
2.
Raj Kumar , AFA 6062
Adm
Effy
APIO A/cs under RTI Act 2005
Charanjit Singh – 6076
Satish Kaul – 6042
Amar Singh
3.
Ved Prakash, AFA 6060
T.K.O.
 
 
Cash & Pay
Workshop A/cs
Ramesh Chand
Parminder Singh        6114
 
Surinder Singh – 6044
Mukesh Kumar – 6070
Arvinder Kaur
Simi Kapoor
3.
Sita Ram Meena , AFA 6058
Expenditure
Kirti Kant Sharma – 6082
Vijay Kumar - 6084
 
 Sr. EDPM Sh. J.L. Wankhade
 
Sr. EDPM is the controlling officer of EDP Centre. The Officer is responsible for the whole work pertaining to EDP Centre. His office is situated in EDP Centre in Admn. Building of DMW/Patiala. His residential 243 Type IV(S) DMW/Patiala His contact Nos. are: 2302239 (DOT-Office), 6130(Railway-Office).

 
 
 
 
 
 
 
 
 
 Details of Sections.
 Administration Section.
This section deals with cadre i.e. Inter-Railway Transfers, Promotions of Non-Gazetted/Gazetted staff, maintenance of Seniority List of all cadres of Accounts Deptt. including TKO, Personal Loans and Advances to staff and officers of Accounts Deptt. , Personal Files and Leave Accounts of Non-Gazetted staff are also dealt in this section. Monitoring of D&R and court cases are also done by this section.
 Finance Section.
Scrutiny of proposals from financial angle as well finance concurrence are accorded to the proposals for inclusion in M&P and works programme etc. Vetting of Purchase Orders, tender documents, agreements and special conditions of contracts etc.
Books & Budget Section.
Exchequer control, maintenance of Cash Book, review of budget, submission of information pertaining to Accounts of DMW are dealt in the section. Cheques to suppliers/contractors are also prepared in the section.

Store Bills Section.
The section is entrusted to make payments to suppliers against their claim within the stipulated period and release their FDR etc. promptly after the completion of supply etc.
 
 
 
Cash & Pay Office.
Cheques prepared in respect of suppliers/contractors, banks for the purpose of salary to the staff are delivered by this office. Miscellaneous earnings are also collected by Cash & Pay office.
 Workshop Account Section.
The section is entrusted with the work of maintaining WMS Account and WGR etc. calculation of labour hour rates, manufactured item rates and overhead rates, raising of debits for rebuilding of locos and other manufactured items to concerned units are done in the section. Bills pertaining to incentive in respect of workshop staff are also checked and passed in the section for charging payment of incentive.
Time Keeping Office.
This office has assigned the punching of GA Cards and preparation of Salary and incentive bills of workshop staff.
Establishment.
Passing of monthly pay bills of Gazetted and Non-Gazetted including workshop staff, maintenance of salary audit registers and cadre and scale check registers. Maintenance of suspense registers for various advances given to staff and officers and review of suspense balances, vetting of LPC and pay fixation sheets.
Provident Fund & Pension.
Maintenance of Provident Fund Ledger and calculation of interest thereon, comparison of balances of P.F.Ledgers at the end of the year carried over to the next year, annual closing of P.F.Account, issuing of P.F.Slips subscribers. Review of unposted items and accounts and closed accounts, check of the rate of monthly pension, amount of commuted pension, and issue of pension payment orders.
Stock Verification Section.
Stock Verification Section has been assigned the work of verifications of Stores in hand in Stores Depot and to conduct the suspense infractions.
Stores Accounts Section.
Maintenance and review of suspense accounts : Purchase and Sales, Stores-in-Transit and their conciliation with General Books, refund of earnest money and security deposits, evaluation of issue notes and receipt notes, operation of stock adjustment accounts, preparation of annual statements of stores transaction and inventory control.
 Expenditure Section.
Passing of bills of contractors, Advertisement etc, review of material at site account, internal check of contingent expenditure through imprest of all departments, maintenance of work registers and revenue allocation registers and their reconciliation with general books.
Efficiency Section.
 
This section has been entrusted with the work of issuing of privilage/duty/complimentaly passes/PTOs to staff and officers of Accounts Deptt. Disposal of Accounts Inspection Reports Pt-I and II and Audit Inspection/Objections are done by this Section.  Issue of stationery and other T&P items. The section also deals Audit Objection & Accounts Inspection and its disposal. 



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